104830 - PRODUCTION COORDINATION FOR FICTION

Subject type: Optional

Coordinator: Rafael Suarez Gómez

Trimester: First term

Credits: 4

The subject will be taught mainly in Spanish and the work materials will be mostly in Spanish.

There may be working documents in Catalan and English.

Production coordination for audiovisual works of fiction is a subject dedicated to training professionals capable of being the axis between the production department and the administrative tasks of the production company, as well as supporting the financial part of the project.

It will introduce the fundamental concepts to understand the labor, fiscal and legal relationship that surrounds a fictional production, such as a series or a film. You will deepen in obtaining the knowledge to understand the working documents of a production, in obtaining the tools to develop by yourself and autonomously in each production and you will acquire skills to work on communication and the management of the human team of an audiovisual project.
 

Those students who wish to take the Serial Fiction elective and/or a final degree project related to an audiovisual piece, have a very useful and complementary subject at their head.

LO1: Work in a team and autonomously in the development of production coordination functions.

LO2: Know the technical elements to be able to obtain the templates necessary for the development of the profession.

RA3: Stimulate and discover new skills to relate to the professional world.

LO4: Consolidate and apply knowledge acquired during the degree from the bureaucratic and administrative point of view of a production.

LO5: Communicate personal ideas, points of view and opinions on a taught topic.

LO6: Know the roles of production management, coordination and accounting of a fiction project.

LO7: Develop critical thinking in relation to current audiovisual legislation.

LO8: Have the technical ability to generate new work methods for the purpose and needs of each production.

The complementary learning outcomes are:

RAC1: Be able to work professionally when planning the organization of the technical and artistic team as a production coordinator.

RAC2: Understand the different ways of working of the main audiovisual producers.

RAC3: Foster the ability to negotiate budgets.

RAC4: Foster the ability to lead a human team.

RAC5: Foster the communication and management capacity of the human team

RAC6: Understand the rights and duties of workers in an audiovisual work.

The theoretical concepts will be presented in class by the teacher, where practical exercises will also be solved and examples from the current professional world will be presented. The presentation of the theory will revolve around the class debate to illustrate and learn the different concepts.

The practices are a fundamental part of the classes, as they will be used to work on the theoretical concepts taught in the theoretical coordination classes. The application of the theory will be essential to be able to carry out the practices correctly. The practices will be increasing the level of complexity.

The theoretical sessions will be 2 hours per week and the practical sessions, also two hours per week.

No activity will be evaluated if it is not delivered within the established dates.

T1. Organization chart of the audiovisual sector

This content works on the organizational chart of the audiovisual sector in a work of fiction, deepening the relationship between the figure of production coordination and the different forms of communication with the teams.

1.1 Audiovisual organizational chart

1.2 Different types of production: changes to the organization chart.

T2. Shooting documents

This content works the existing shooting documents for the development of a shooting and how they interact with the coordination and accounting departments.

2.1 Filming schedule

2.2 Filming Order

2.3 Shooting plan

2.4 DOOD

2.5 Transport Order

T3. The legality of an audiovisual project

Through this content we will learn the different regulations that surround the profession, as well as understand the application of the laws.

3.1 Cinema law

3.2 Collective agreements

3.3 Types of employment contracts

3.4 Labor regimes

Q4. Mobility management

Through this content, the organization of travel and accommodation for the technical and artistic team for the development of a production will be worked on.

4.1 Mobility calendars of the technical and artistic team

4.2 Conditions of the artistic and technical team: legally and by contract

4.2 Search for accommodations

4.3 Rooming list

4.4 Management with and without a travel agency

4.5 MO - Movement orders

T5. labor

Through this content and applying the learnings achieved in T3, we will learn the necessary tools to bring to an end the labor contracts and the labor status of the workers.

5.1 Team list and artistic team list

5.2 Appointment and termination calendars

5.3 Memo Deals and recruitment forms

5.4 Payroll management

5.5 Actors and representatives

5.6 Figuration

5.7 Minors

5.8 Management of overtime, holidays, diets and others.

5.9 Payrolls and labor costs

T6. Coordination with the accounting department

In this content, all the elements that together with the accounting department support the financial part of the project will be worked on. 

6.1 Suppliers: recruitment and commercial contracts. 

6.2 Representatives of actors

6.3 Basic taxation

6.4 Liquidations and cash control

6.5 PO - Purchase Orders

6.6 Transfer of employment information

6.7 Budget codes in the different current models: ICAA, Netflix, Movistar, etc.

T7. Closure of coordination

In this content, the form and materials that are presented at the end of a production will be worked on.

7.1 Credits

7.2 Definitive team list

7.3 Work materials

T8. Introduction to the controller figure and cost control.

In this content, the basic elements will be introduced to understand the figure of the controller or head of accounting and how he applies the transfer of information given by the coordination.

8.1 Introduction to controller jobs

8.2 Introduction and understanding of an existing cost control

8.3 Understanding of the application of coordination tasks with the controller.

Production coordination practices

The practices dedicated to production coordination will be aimed at applying all the concepts learned theoretically. The aim of the internships is to promote autonomy in order to have individual tools and abilities to generate adaptable work documents for each production we work on. 

All the practices will have a part of analysis of real examples, which will have been previously held in the theoretical classes and through the practices the tools and connections to apply and develop will be provided.

0. Introduction to Excel for audiovisual projects

1. Calendar models

2. DOOD: Work templates

3.1. Rooming List

3.2 Travel calendar

3.3 Movement orders

4.1 Equipment list

4.2 Artistic team list

5.1 Calendar of additions and deletions

5.3 Contract forms

5.4 Payroll management

6.1 Liquidations

6.2 Purchase orders

Learning activities will take place during the internship. Each practice will involve the practical achievement of knowledge. 

The theoretical exam will consist of a series of development and test-type questions to demonstrate the achievement of theoretical skills.

The related internships are:

1. DOOD, working model. 

2. Rooming List 

3. Movement Order

4. Team list and artistic team

5. Calendar of admissions and discharges

6. Contract sheet

7. Liquidations

8. Purchase orders

9. Credits

The final practical work (40%) will consist of a template for the management of technical and artistic team payrolls that will have to be functional for a real case. It must be accompanied by a report explaining why the different work decisions have been taken. Without the presentation of the report, the practical work will not be corrected.

All these activities are linked to learning outcomes RA2, RA3, RA4, RA8, RAC1 and RAC2.

The evaluation of the subject is continuous and is based on practical and theoretical work:

- Final exam: 40%

- Final practical work to achieve skills: 40%

- Practical individual deliveries: 20%. 

Rules for evaluation

The subject has a very important theoretical part that must be completed in order to pass the subject.

Plagiarism involves suspending any work.

There is no recovery for the practical part of the subject. The recovery of the theory part will consist of an exam.

Active participation in class is considered absolutely necessary and will be taken into consideration to favor the rounding of the subject's final grade.

In the event of confinement, the assessment concepts will not change. The necessary facilities will be provided to be able to take the exam.

Barco, FF and. C., 2009. Film production: from the project to the product. First ed. Spain: Díaz de Santos.

Díaz, JMA & Fernández Díez, F., 2010. The Producer's Manual. First ed. Barcelona: Editorial UOC

Pardo, A., 2014. Fundamentals of production and management of Audiovisual projects. First ed. Navarra: EUNSA

Pardo, A., 2003. The profession of producing films: The Puttman style. First ed. sl: Ariel.

Guerrero, E., 2010. Development of audiovisual projects: acquisition and creation of entertainment formats. Communication & Society, Issue 23, pp. 237-274